Time-Saving RIA Automation Services
Financial advisors are responsible for a lot. Compliance tasks, CRM entries, sending required disclosures, and mountains of contracts and paperwork are just a few of the things that pull us planners away from our core competency of improving peoples’ financial lives. Thanks to advances in technology, many of these tasks can be either automated and synchronized between programs. This means less time copying and pasting and dragging and dropping from one program to another, freeing up hours of your valuable time.
Automation platforms, such as Zapier, are most powerful when combined with a data intake platform such as JotForm (freeware) or PreciseFP (much better). These programs shift the task of data entry onto the prospect/client in the form of personalized and branded online templates. Zapier can then extract form data and send it to different programs for various purposes. Data intake programs may also have their own useful integrations as well. For instance, one can make a custom fact finder in PreciseFP which directly communicates and sets up assets, liabilities, and income data in several financial planning programs (e.g. RightCapital, Moneyguide, eMoney).
Scheduling software, such as Calendly can also be used for data intake which can then be linked to other programs to minimize data entry and save time.
WELLthPro’s Automation/Implementation Services
WELLthPro is pleased to offer our expertise to create Zapier automations and implement customized intake forms and e-signature templates in your program of choice to maximize the efficiency and scalability of your firm. After implementation, we offer ongoing hourly support as needed and coaching on best practices with running an automated technology stack.
Our philosophy regarding automation is as follows – the vast majority of eligible tasks to automate can be completed without major customizations (and correspondingly large invoices). Some of these high-value automations include, but are not limited to:
Examples of Tasks to Automate:
- Form ADV/privacy policy delivery
- Sending follow-up e-mails
- Sending Teams/Slack messages as clients finish various tasks
- Creating contacts/households/tasks in CRMs using intake form data
- Initiating and closing CRM workflows
- Signing clients up for bulk e-mail lists
- Exporting and saving signed contracts and data-gathering forms into document retention programs
- Automatically creating client-specific file trees within document storage
We also help clients implement Calendly, JotForm and/or PreciseFP with customized templates and configuration of back-end databases within the programs. We handle everything from design, field mapping, and setting up integrations and Zapier code to optimize your firm and save you the most time.
Watch the video below for an example of just one of our many time-saving automations:
Pricing
We charge a flat, hourly rate of $165/hour for all automation and implementation assistance and tailor our deliverables to the individual needs of each firm. Exact time requirements of Zapier automations and PreciseFP/Jotform implementations varies by client, but we normally see Zapier implementations requiring 15-25 hours of work and PreciseFP/Jotform requiring another 10-25 hours for design, mapping, and testing. Any ongoing support following implementation is billed at the same rate.
Ready to Take Back Your Time?
We would love to meet you and learn about your company, your successes, and challenges. To schedule a free 30-minute Teams video consultation, click the schedule button.